custom time-tracking app to accurately bill projects

Tracking hours shouldn't feel harder than the work itself.

Logging billable time in spreadsheets or generic tools slows you down and eats into your revenue. Agencies, Freelancers, and Consultants juggle multiple clients and projects, and every extra click or manual entry is wasted effort.

Most time-tracking software is either pricey, rigid, or clunky to use. You spend more time fighting the tool than logging work. With Glide, you can build a custom time tracker that fits your workflow perfectly. Tap on your phone or laptop, start and stop timers instantly, and let the app handle the calculations and reporting.

Whether you're at your desk or on the go, a tailored Glide app ensures every minute is captured—and every invoice is accurate.

How your individual app accurately depicts times across multiple customers

You can adjust the range of functions and logic. These five building blocks form the core:

Client-first project structure
Create a customer, assign projects under it and keep all times neatly assigned to the correct invoice item. No searching in generic project lists.

Start session anywhere
Glide apps are automatically mobile-optimized. The timer works on smartphones, tablets and computers. Start it from the dashboard, from the customer file or directly in the project view. That way, not a first minute is lost.

Only one active session
The app does not allow a second timer as long as the current one is running. This guarantees clean, non-overlapping logs and saves tedious rework.

Visible live timer
A running timer is always displayed at the top of the app. You can always see if the clock is running without switching between pages.

Automatic totals and history
When stopped, total hours and session counters are updated immediately. If necessary, you can open each individual booking with exact start and stop times, for example for audit or customer approval.

Who can use no-code time recording

• agencies with retainers and individual projectswho need granular reports at customer level
• Freelancers and consultantswho want to handle everything themselves, from execution to invoice, and don't want to lose any minutes
• Law firms and tax consultantswho bill in fixed units and require verifiable evidence
• Internal teams in SMEswho want to document expenses for cost centers, subsidies or billing without a large system

If you're billing by time, this tracker speaks your language.

Why custom time recording with Glide

Standard trackers force you into external processes and you often pay for features you never need. Common stumbling blocks include:

• Cumbersome surfaces that make starting and stopping a test of patience
• Weak mobile experience and therefore inaccurate time spent away from the desk
• Rigid project structures that don't suit your customers
• Inflexible billing rules and rounding
• Licenses that quickly become expensive with the team

With your own app, you can adapt the tool to your team. When requirements change, expand or reduce in minutes. The app can connect to existing systems such as CRM or billing (e.g. Salesforce). Set up alerts when projects run for hours, or use AI to automatically email weekly reports to teams or clients.

Glide allows you to build such tools without programming. Whether you're working with an agency like Kwapso or building it yourself, you'll remain adaptable and scale at the pace of your business.

“I've tried 4-5 different standard trackers. Everyone felt like extra work. Since I don't calculate every project on an hourly basis, I especially wanted clean figures for my own overview. Kwapso integrated a custom timer directly into my existing Glide app for projects and deliverables. Now I tap Start, get perfect logs and even calculate some activities on an hourly basis because tracking is finally easy. Transparency for me and my customers is a game changer. ”
Victor U.
Founder, Webflow agency

How do you get to your time tracking app

You have two clear paths:

• Build it yourself: Put an empty Glide Project, create tables for customers and projects and add the timer logic as described above. For many consultants with a bit of an affinity for technology, this is done in one afternoon.
• Duplicate a productively tested version: If you want to save on setup, we'll copy our proven tracker into your Glide account, with branding and your billing and rounding rules. It's ready for use in one day. Get in touch with Kwapso and we'll set it up.

This is how you leave spreadsheets behind and record every billable minute with certainty. Choose the path that fits your schedule and make time tracking your easiest task of the day.