Transforming Operations from Analog to Automated
Kwapso is your process optimization agency for small and medium-sized businesses. With custom no-code software and AI (agents), we transform your existing resources into smart workflows, for more capacity without additional personnel costs, stress or external service providers.
Instantly visible and trackable ROI
Specialized in 5-30 office companies/departments
No Jargon, Just Business
You have enough orders but struggle to fullfill?
You've built a successful company, but scaling slows you down and this is where everyday friction starts:
Manual processes slow down daily operations
Repetitive manual tasks distract you from what's important and rob your team of valuable hours.
Your team is overloaded and you’re forced to hire too early.
Constant overwork leads to burn-out risk — and hasty new hires weigh on budget and morale.
Growth doesn't feel like progress, it feels like stress
More orders create a hustle and bustle rather than a sense of success.
Inefficient processes eat up profits
Unnecessary steps and frictional losses are continuously reducing your profit margins.
Things fall through the cracks
Important tasks sink into the data jungle and delay your projects.
You work with outdated systems or failed IT projects
Old tools and false starts are blocking your modernization and getting in the way of your development.
Everything finally in one place.
A digital operating system for a process, an entire department, or for the entire organization.
“I see our software as a digital employee who saves me 50k for a full salary. All the automations, document repositories, reminders are so many hours each week. I wouldn't know anymore how I could serve all my customers differently”
“Our company is now much better positioned, not only externally but finally also internally. We often work ad hoc, but now the company is better organized, has more coordination and I have an overview of what is really happening”
“For me, control is important and now I can simply look up everything in one place and have a better overview. It's like a small Microsoft Dynamics, but it's ours.”
“We were looking for a digital solution for our employees' daily work registration forms. More than 100 employees use it every day, and it secures us for audits and ensures fewer accidents. A quick, easy solution that we could never have imagined.”
Trusted by leading companies
What is holding you back now?
These myths and errors slow down many CEOs - do you recognize yourself?
We simply need better software
It's not just about individual tools, but about sophisticated systems that seamlessly connect your processes.
We're kind of getting it done internally
This idea has kept you in circles for a year — without clear systems, chaos is repeated over and over again.
That's when we just hire someone when things get stressful.
New employees bring little new efficiency if your processes continue to fly blindly.
This is how everyone in the company benefits
We develop an individual system that suits your company and is developed together with your team, tailored to your processes and rolled out gradually for a lasting adoption.
Your benefits as CEO
More free time: It's finally time to be with your family or hobbies instead of the night shift.
Full control: You can see your key figures and orders in real time - even on the go.
Strategic focus: You control proactively instead of burning in fire department mode
This is how your team benefits
Clear processes: Everyone knows exactly what to do and when.
Less stress: All information in one place, no more duplication.
Quick onboarding: New colleagues are productive in days instead of weeks.
Individual solutions for your company
Business owners are looking for effective tools that meet their needs. However, standard solutions often offer only inadequate results.
Your individual no-code CRM instead of an 08/15 solution
Standard tools often only cover 80% of your requirements and you pay high licenses even though you only use 10% of the features — our tailor-made low-code CRM adapts every lead flow, every deal and every sales funnel exactly to your processes. This allows you to automate follow-ups, reduce license costs and maintain full control at all times thanks to central customer data.
Agile PM Management, Tailored
Out-of-the-box software often gives you too much ballast and too little flexibility. Our custom, no-code project management apps combine tasks, deadlines, and resource planning in a streamlined interface — perfectly tailored to your team and sprints, without lengthy IT implementation.
Digital personnel management
Traditional HR systems are expensive and often overloaded. We develop an individual HR app for you that automates application management, onboarding, vacation management, time recording and employee development — fully GDPR-compliant and with minimal training costs.
A central portal instead of scattered data islands
Standard intranets are often sluggish, inflexible and quickly reach their limits as the number of users grows. Our customized low-code intranet apps grow with you: from 5 to 5000 users, with granular access rights, role-based dashboards and real-time synchronization. Combine news, document management, teams chats and SOP approvals in a central system for seamless knowledge exchange, less flood of emails and company-wide collaboration at the push of a button.
100% white label & scalable instead of expensive SaaS standalone solutions
Third-party portals often require extra features and costs per user. Our custom customer portal comes from a single source, under your domain and at no additional charge. Integrates seamlessly with your existing systems — without double data maintenance. Offer your customers self-service for ticketing, document access, and contract management with single sign-on or simple magic links. Scalable for any size of company and 100% customized.
Mobile-first solutions for your field team
Standard apps slow down your sales and service in the field. Our low-code custom field apps support your sales teams and service engineers with offline mode, GPS tracking, photo and signature features, and real-time data sync. Whether it's customer order entry, maintenance documentation or visit reports — everything runs under your own domain, 100% white label, seamlessly integrated into your CRM and backend systems. Scale from 5 to 500 sales representatives at will, reduce manual effort and increase customer satisfaction.
Why Kwapso is the right choice
As a founding duo, we live Systems-First - privately and professionally. We know the pain of Excel chaos and have one mission: design processes that give you time back and move your company forward.
With deep industry experience we spot and fix the typical pain points of businesses with 5–35 office staff and in-field teams. From construction and insurance to events and logistics, we’ve implemented best practices across sectors so your company benefits faster.
Choose Kwapso and you get an experienced team that understands your world. In a time when tech often adds complexity, we focus on people-first solutions that deliver real results - fast. We work intensively with fewer clients each year to build your long-term success system.
Let’s make your digital workplace happier.
— Aurora & Alexander
Let us convince you
Maximize your business performance with Kwapso.
30% cheaper & 5x faster than traditional software development
Through the use of low-code technology and artificial intelligence.
Personal care & maintenance
No long contracts, on-site workshops & team training, documentation and dedicated support & ticket system
Low-code platform for modern business software
As the leading Glide agency in Austria and the entire DACH region, we have been relying exclusively on Glide as it is the best no-code business plattform on the market right now with over 100.000 clients.
Certified Glide expertise: More than 20 customer projects and 50 individual apps prove our rapid scaling and deep know-how.
Seamless integrations: With Glide APIs, we connect over 2,000 tools and services — from Zapier and Make to leading AI providers and databases.
Business focus instead of app store experiments: We don't develop consumer apps, but smart solutions for your operational processes
For us, Glide is not just a tool but it is the basis for stable, low-maintenance and scalable business systems. With Kwapso by your side, you have the best partner to take your business processes to the next level.
Connect your app to the tools you love
Frequently asked questions
We develop on Glide (no-code), supplement with Zapier/Make for automations and use leading AI tools (e.g. OpenAI APIs). This allows you to combine fast time-to-value, modular scalability and full data control without months of individual programming.
No Your app runs under your own domain, you retain 100% data sovereignty and can export or migrate all data to another platform at any time. No vendor lock-in.
Both in one: We provide you with strategic advice, analyse your processes and implement the solution directly in the low-code system. You get design, prototyping and a real live app from a single source.
More capacity with the same team: Complete more jobs without hiring new heads.
Time savings & error reduction: Automated processes minimize rework and manual
Error.Real-time overview: All key figures and workflows can be accessed centrally — even on the go.
Quick ROI: Lower development costs and efficient processes amortize your investment in just a few months.
MVP & pilots: 1-2 weeks until the clickable prototype.
Specific process apps: 3-4 weeks (one sprint).
Complete digital restructuring: 6 months end-to-end including subsequent support.
Consulting & process analysis: Start immediately, in parallel with development, for early results.
Yes, we train your team directly in the tool and provide all training materials. After the go-live, we offer you:
Onboarding workshops: Practice-oriented sessions (on-site or remote), in which we go through all functions and processes step by step.
E-learnings & documentation: Detailed manuals, video tutorials and quick start guides, available at any time.
48h support: Your personal contact is available around the clock for questions, bug fixes and optimizations.
Regular check-ins: Quarterly reviews in which we discuss new requirements and further develop your solution together.
In this way, you ensure that everyone in the team becomes saddle-proof and that your system runs optimally over the long term.
Request a call back for more information
We will get back to you free of charge and without obligation. Whether you have questions about your process, the technology or the process — we will answer everything personally over the phone.
Free audit
Rely on our expertise in process optimization.
Request a quote
Free form. Duration approx. 3 min.