How to build a digital security checklist app with Glide

Paper lists and WhatsApp photos are a risk

If your team is working outside, every shift starts with a security check. Many teams in construction, energy or railways still use paper or cell phone photos. This results in damaged documents, missing signatures and zero real-time overview.

With their own Glide app, your team does the check with a tip before the start of the shift. Submissions are blocked after 24 hours. The line sees everything live. The documents are auditable, whatever the weather.

Why a digital safety checklist solution

Manual forms and chat threads create compliance blind spots:

• Paper gets wet, cracks, or gets lost
• Photos in WhatsApp are unstructured
• Missing signatures put you at risk
• No real-time insight for management and quality

Safety4You, one of the leading rail safety companies in Austria, has digitized daily checks and today achieves:

• 10% projected reduction in incidents
• Dozens of digital logs per day
• 100% audit compliance
• Live view of operational readiness and gaps

The streamlined app makes legal requirements suitable for everyday use and enshrines security in day-to-day business.

How to build your safety checklist app step by step

1. Define accesses and login
   Define roles and activate secure login via email.
2. Set frequency rules
   Decide whether per shift or once a day. Technically force the submission.
3. Create role-based checklists
   Create your own questions for each job profile. Each role only sees relevant things.
4. Enforce time limits
   Block submissions after, for example, 24 hours. No backdating.
5. Define closing rules
   Ask for reasons if points are omitted. Block submission until mandatory fields or reasons are set.
6. Configuring Office Oversight
   Build dashboards, filters, and alerts for managers by role, location, or missing information.
7. Connection to the admin system
   Connect incoming data to your Office app or reporting dashboard.

In this way, your app reflects real compliance processes and only leaves critical decisions to human review.

“We were close to a security issue because work entry forms were missing. The team from Kwapso sent us a prototype that was immediately convincing and the app was ready for use after three days. More than 100 employees use them daily and we are audit-proof. A quick and easy solution that we would never have expected without a major programming project. ”Valentine S., Quality Control Manager, Safety4You

What the app does for you

• Start shift with a tip
• Unique email authentication
• Locking after time limit for daily checks
• Obligation to state reasons for missing items
• Instant push to admin dashboard
• Filter for missing information, roles, or locations

No scattered chats. No piles of paper. Reliable, audit-proof safety data.

How next

We implemented this micro app for Safety4You in just a few days. The team is now digitizing further field processes. You can build from this structure yourself in Glide. Or we scope, adapt and bring your app live in a short time.
Get in touch with us and we'll set up your custom app in just a few days.